The Oaks Administration & Office Support Job Listings

Operations Co-Ordinator/ Allocator63499844116355110

Workable

Operations Co-Ordinator/ Allocator

Are you an all rounder with a passion for transport operations and a keen eye for detail? We're seeking a hands on Operations Co Ordinator/ Allocator as part of our new depot in Villawood, NSW. This is a dynamic, hands on role where you’ll be the sole representative of Niche Logistics working alongside our sister company, GKR Transport. You’ll be the key point of contact for ensuring smooth logistic operations on the ground. As the sole representative of Niche within the GKR warehouse and offices, you'll manage a range of transport and administrative tasks while coordinating with the GKR office for distribution. If you're transport minded, hands on, an administrative guru and ready to make a real impact, we'd love to hear from you! Key Responsibilities: Admin excellence, handling con notes, pallet documentation, and reconciling dockets Forklift operation (Forklift licence required) Hands on work in the warehouse, this is not just a desk job Sorting paperwork and ensuring runsheets are prepared and organised Collaborate with our sister company, GKR, to arrange truck dispatch Manage transport allocations and ensure smooth logistics coordination. Sort and organise paperwork, including transfer documents and consignment notes. Perform general admin tasks to support the operations team. What We’re Looking For: Experience with transport operations, preferably in a similar hands-on role Ability to handle pallet documentation and transport paperwork Transport smarts, You see a label, understand it and know exactly what to do next. Administrative expertise: You’re organised and can manage documentation with ease, from reconciling dockets to transfer documents and preparing consignment notes. Hands-on experience: Comfortable driving a forklift and supporting warehouse operations. You’re a problem solver: You thrive in a fast-paced environment and have an excellent grasp of logistic What We Offer: Competitive above award rate salary The opportunity to work in a key role with independence and responsibility. A supportive environment working closely with GKR teams while representing Niche. Competitive above-award hourly rate. Long-term job security with a growing national company. Opportunities for career growth and a positive team culture About us: Niche Logistics is a successful national transport company with over 30 years of experience, partnering with leading brands in Australia. We pride ourselves on our focus on quality and service and offer excellent career growth opportunities. If you’re ready to bring your transport and admin skills to the next level, apply now and join a forward-thinking team that values excellence in logistics!

Villawood NSW 2163, Australia

Negotiable Salary

Warehouse Administrator63499845182465111

Workable

Warehouse Administrator

efm Logistics is the largest 4PL provider across Australia & NZ, delivering more than just freight – we design and manage complete supply chain solutions using innovative technology and expert support. We’re seeking a permanent Warehouse Administrator to join our Eastern Creek team. In this key support role, you’ll help ensure smooth warehouse operations and contribute to delivering seamless and efficient logistics experience for our customers. Requirements As a Warehouse Administrator your role will involve: Ensuring all orders and outbound receipts are processed accurately and on time to meet business and customer KPI's Confirming paperwork such as connotes, invoices and the booking information for time slots of trucks is processed effectively and accurately. Checking off stock for accuracy and matching delivery paperwork. Processing orders through the WMS system and creating freight labels Applying Labels to Pallets for Forklift drivers to then process into the transport vehicles Develop a proactive approach to completion of daily operations that encourages teamwork, co-operation and positive communication Ensure OH&S and quality standards and procedures are maintained. Who we’re looking for: Previous experience in a warehouse administration role. Demonstrated experience working in a warehousing and distribution environment. High level of accuracy and attention to detail. Excellent communication skills (verbal and written) Intermediate computer skills – MS Word, Excel etc. An excellent can-do attitude and collaborative approach. Ability to work autonomously and as part of a team. Fast and forward-thinking approach. Ability to multi-task and solve problems Experience using a WMS platform would be advantageous. Currently using Paperless WMS. Punctual and reliable – with stable transport arrangements to get to and from work. Benefits Strong focus on regular and ongoing professional development training, enhancing skills and career progression An opportunity to be part of an industry leader Free parking Company functions and team building activities Note: As part of our recruitment process, you will be required to complete a police and medical check.

Eastern Creek NSW 2766, Australia

Negotiable Salary

Workable

Leasing Coordinator

Due to an internal promotion, we are looking for a Leasing Coordinator to join our team. Reporting to the Leasing Manager, we are looking for someone to assist the Asset team with General duties and administration. Requirements Duties and Responsibilities Processing Lease applications. Processing customer queries for existing lease agreements. Liaise with the customer, Sales branch, and the Financier to provide and obtain information required to seek finance approvals and finalise lease agreements. Update the Lease Orders Database from order to the settlement status. Create and maintain lease agreement contracts. Skills and Experience Excellent verbal and written communication skills. Outgoing personality with a positive attitude. Previous administration experience. An enquiring mind and desire to learn Computer skills, including an in depth understanding of the Microsoft Office Suite. Benefits What sets us apart? Crown’s history began when two brothers founded the Company in New Bremen, Ohio (USA) in 1945. Today, the fourth generation of the very same family continues to lead Crown in all of its operations across the globe. Being a family-owned and run business is evidenced by more than 200 employees reaching service milestones in our 20, 25, 30, 35, 40, 45 and 50 year categories in Australia alone, with more than 2,000 employees reaching a 25 year service milestone globally. As a Company we want to continue to support our employees to be the best versions of themselves and that’s why, as a Crown employee you get to enjoy: A benefits program which gives you access to discounts and cashback from over 400+ retailers nation wide. Access to a health and wellbeing platform which supports your Mental, Physical and Financial goals. Corporate Rates for Private Health Insurance. An inclusive working environment. An Employee Assistance Program for confidential counselling with chat, phone and face to face counselling options. The Company Crown Equipment is a well-respected global Materials Handling Equipment company which has enjoyed 50 years of success in the Australian market. The Company has operations in all Australian States and territories as well as many regional locations. The Company Brand is well known and respected in the marketplace and is supported by a customer value proposition based on highly skilled staff, quality products, strong service and parts back-up and leading-edge technology.

Smithfield NSW 2164, Australia

Negotiable Salary

Workable

Inventory Coordiantor

We are seeking a detail-oriented and proactive Inventory Controller to join our team. This pivotal role is responsible for overseeing and coordinating all inventory-related activities across our national branch network. You will play a key role in ensuring inventory accuracy, reducing excess and aging stock, and streamlining inventory processes to align with our strategic business goals. Requirements Key Responsibilities Monitor and audit inventory across all branches to ensure accuracy. Reconcile monthly stocktakes and resolve discrepancies. Maintain up-to-date inventory databases and portals. Prepare and upload monthly national inventory reports and assist with KPI reporting. Collaborate with the team to manage and respond to inventory-related enquiries. Identify surplus and aging stock and implement reallocation strategies. Partner with branches to align stock levels with operational needs. Work with Sales to source and sell second-hand equipment. Maintain and manage the Second-Hand Master Report. Support the review and enhancement of scrapping procedures. Assist branches in identifying and processing scrap units. Forecast demand and generate reports to support procurement. Manage national orders for Powered Pallet Trucks (PTH). Audit rental battery and charger inventory. Coordinate with branches to optimise fleet stock and redeploy aging assets. Support operational improvement projects. Provide backup support to inventory team members. Skills & Experience Strong self-motivation and initiative. High attention to detail and accuracy. Excellent organisational and time management skills. Advanced Microsoft Excel skills. Strong verbal and written communication. Proven ability to build effective relationships across teams. Experience with inventory systems (e.g., AS400 or similar ERP). Solid understanding of inventory control, logistics, and reporting. Qualifications No formal qualification required. Relevant industry qualifications are desirable but not essential. Benefits What sets us apart? Crown’s history began when two brothers founded the Company in New Bremen, Ohio (USA) in 1945. Today, the fourth generation of the very same family continues to lead Crown in all of its operations across the globe. Being a family-owned and run business is evidenced by more than 200 employees reaching service milestones in our 20, 25, 30, 35, 40, 45 and 50 year categories in Australia alone, with more than 2,000 employees reaching a 25 year service milestone globally. As a Company we want to continue to support our employees to be the best versions of themselves and that’s why, as a Crown employee you get to enjoy: A benefits program which gives you access to discounts and cashback from over 400+ retailers nation wide. Access to a health and wellbeing platform which supports your Mental, Physical and Financial goals. Corporate Rates for Private Health Insurance. An inclusive working environment. An Employee Assistance Program for confidential counselling with chat, phone and face to face counselling options. The Company Crown Equipment is a well-respected global Materials Handling Equipment company which has enjoyed 50 years of success in the Australian market. The Company has operations in all Australian States and territories as well as many regional locations. The Company Brand is well known and respected in the marketplace and is supported by a customer value proposition based on highly skilled staff, quality products, strong service and parts back-up and leading-edge technology.

Smithfield NSW 2164, Australia

Negotiable Salary